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THE WORKPLACE 

INCLUSION CONSULTANCY

Privacy Policy

Data Controller:

The Workplace Inclusion Consultancy

 

Contact email:

📧 hello@theworkplaceinclusionconsultancy.com

 

If you have any questions about this policy or how we use your data, please contact us using the details above.

 

 

What Personal Data We Collect

 

We may collect and process the following types of personal data:

 

 

a) Information you provide directly

 

  • Name

  • Email address

  • Job title and organisation

  • Any information you share via:

     

    • Contact forms

    • Email enquiries

    • Newsletter sign-ups

    • Event registrations

    • Discovery calls or consultations

 

 

b) Automatically collected information

 

When you visit our website, we may automatically collect:

 

  • IP address

  • Browser type and version

  • Operating system

  • Pages visited and time spent on the site

  • Referring website

 

This data is collected using cookies and similar technologies (see Section 9).

 

 

How We Use Your Data

 

We use your personal data to:

 

  • Respond to enquiries and requests

  • Provide our consultancy services

  • Manage client relationships

  • Send relevant updates, insights, or newsletters (where you have opted in)

  • Improve our website and user experience

  • Meet legal, regulatory, or contractual obligations

 

We will only use your data for the purpose it was collected, unless we reasonably consider another compatible purpose.

 

 

Legal Bases for Processing

 

Under UK GDPR, we rely on the following lawful bases to process your personal data:

 

  • Consent – where you have given clear permission (e.g. newsletter sign-ups)

  • Contract – where processing is necessary to deliver services you’ve requested

  • Legitimate interests – for business administration, service improvement, and communications, where your rights are not overridden

  • Legal obligation – where required by law

 

 

How We Store and Protect Your Data

 

We take appropriate technical and organisational measures to protect your personal data, including:

 

  • Secure systems and password protection

  • Limited access to personal data on a need-to-know basis

  • Use of trusted third-party platforms that comply with UK GDPR

 

We retain personal data only for as long as necessary for the purposes outlined in this policy, or to meet legal and regulatory requirements.

 

 

Sharing Your Data

 

We do not sell your personal data.

 

We may share your data with trusted third parties where necessary, including:

 

  • Website hosting providers

  • Email and marketing platforms

  • CRM or client management tools

  • Professional advisers (e.g. legal or accounting)

 

All third parties are required to respect the security of your data and to process it in accordance with the law.

 

 

International Data Transfers

 

Some of our third-party service providers may process data outside the UK. Where this happens, we ensure appropriate safeguards are in place, such as:

 

  • UK adequacy regulations

  • Standard contractual clauses

 

 

Your Data Protection Rights

 

You have the right to:

 

  • Access the personal data we hold about you

  • Request correction of inaccurate or incomplete data

  • Request deletion of your data (in certain circumstances)

  • Restrict or object to processing

  • Withdraw consent at any time (where consent is the legal basis)

  • Request data portability

 

To exercise any of these rights, please contact:

📧 hello@theworkplaceinclusionconsultancy.com

 

You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO) if you believe your data has been mishandled.

 

 

Cookies

 

Our website may use cookies and similar technologies to:

 

  • Analyse website traffic

  • Improve site functionality

  • Understand how visitors use our website

 

You can control or disable cookies through your browser settings. For more details, you may wish to include a separate Cookie Policy.

 

 

Third-Party Links

 

Our website may contain links to third-party websites. We are not responsible for the privacy practices or content of those websites. We encourage you to read their privacy policies.

 

 

Changes to This Privacy Policy

 

We may update this Privacy Policy from time to time to reflect changes in law or how we operate. The latest version will always be available on our website, with the “last updated” date shown at the top.

 

 

Contact Us

 

If you have any questions about this Privacy Policy or how we handle your data, please contact us at:

 

📧 hello@theworkplaceinclusionconsultancy.com

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